CLOUD-BASED BUSINESS SYSTEM FOR GROWING COMPANIES
A stable foundation for your whole business — in the cloud
A mature business system that covers most of what you need from day one — orders, inventory, EDI, production and mobile work. And when you need more, we extend the system to fit your processes. With built-in accounting — or together with Fortnox.
✓ 10 years on the Swedish market — and our customers stay
✓ Orders, inventory, EDI, production and a mobile client in one system
✓ Official Fortnox partner — or built-in accounting
✓ Special processes? We adapt the system to you
✓ Fixed price for the setup — no surprises
WHERE DO WE START?
What do you want to solve first?
We are outgrowing Excel
Orders in the inbox, stock in one spreadsheet, prices in another. Bring everything into one system where data is entered once — and everyone sees the same thing.
The retail chain requires EDI from us
ICA, Dagab or COOP want electronic orders and invoices? We have ready-made EDI connections to the major chains — and talk directly to their IT departments.
The warehouse and the office live in different systems
Picking, goods receipt and stocktaking with barcode scanners — directly against the same database as orders and invoices. No synchronisations, no double entry.
We have outgrown Fortnox
Keep your accounting in Fortnox — and simply add CloudOffice®. As an official Fortnox partner with a ready-made integration, we complement it with orders, inventory, EDI and production.
Our drivers and sales reps work on paper
Deliveries, order picking, receipts and orders directly on the phone — against the same database as the office. CloudOffice® Client is the whole system in your pocket.
10
Years on the Swedish market
Customers stay
those who start with CloudOffice® continue with CloudOffice®
In-house development
we build the system ourselves, no consultant middlemen
Support in Swedish
direct contact with the people who know the system
Fortnox
official partner
ONE SYSTEM — YOUR WHOLE BUSINESS
Everything important is already in place
CloudOffice® is not a collection of apps kept in sync — it is one system with one database. Every part works with the same data, in real time.
OFFICIAL FORTNOX PARTNER
Do you run Fortnox? We turn it into a complete business system
Keep your accounting where it is. CloudOffice® is an official Fortnox partner with a ready-made integration — and complements Fortnox with everything growing companies need beyond it: orders and inventory, EDI to the retail chains, production, tailor-made workflows and mobile work in the field. Data flows automatically between the systems — no double entry, no export and import.
Invoices and documents
are created in CloudOffice® and booked in Fortnox — automatically.
One truth
customers, items and balances are kept in sync between the systems.
No migration
you keep your accounting firm and your Fortnox routines.
Read more about the Fortnox integration
TAILOR-MADE FOR YOUR BUSINESS
Do you have special processes? We adapt the system to you.
Every business is different — and the most interesting companies often have processes that don’t fit in any standard box. That is where CloudOffice® is at its strongest: we adapt workflows, reports and integrations to the way you actually work. Our own team develops the system every day, and your adaptations become a natural part of your system — maintained and carried along in every new release.
Our own developers, no consultant middlemen
you talk directly to the people who build.
Open API
other systems can use CloudOffice® to the full, in both directions.
Integrations on request
we have connected CloudOffice® to WMS, e-commerce, EDI switches and accounting systems.
WHY CLOUDOFFICE
A system that takes care of itself — and gets better while you work
CloudOffice® runs on servers in the EU (Germany and Finland) with an infrastructure provider certified to ISO/IEC 27001. All production data — databases, files and backups — is stored within the EU and never leaves the Union. CloudOffice AB is a Swedish limited company, which means both your contracting party and its supervision are in Sweden.
Better every month — without upgrade projects
We develop the system continuously and release new versions regularly. You get the improvements automatically in the cloud — no downtime, no consultant hours to “upgrade”.
Errors are visible to us — often before you have time to call
When something goes wrong in the system, a ticket is created automatically for our developers. Often the error is fixed before you even noticed it.
You will not need to switch systems
Our customers stay. The system grows with you — new features, new integrations, more users — without you ever having to start over.
We talk directly to the chains’
When EDI is to be set up towards ICA, Dagab or COOP, you don’t have to act as a middleman — we have established contacts and solve the technical details directly with the counterpart.
How it works
From first call to go-live — step by step
Step 1
Contact us
tell us briefly about your business.
Step 2
Walk-through
we go through your processes and needs together.
Step 3
Demo & proposal
we show the system using your examples and give you a proposal with a fixed price.
Step 4
Setup & training
we set up a system that takes all of your company’s business processes into account, import your data and train the team.
Step 5
Go-live & support
you start working; we stay with support and further development.
FROM REAL LIFE
How our customers use CloudOffice®
All cases are real — we mention no names, but we are happy to tell you more in a demo.
Case 1
Manufacturing: profitability per deal, in a few clicks
A manufacturer with complex multi-stage production ran the costing in Excel — and never knew for sure which deal was actually profitable. With CloudOffice®, recipes, manufacturing orders and costs live in the system, and profitability per deal is visible instantly.
Case 2
AI order processing at a wholesaler
A wholesaler receives orders by email in every possible format. Today, AI reads the emails, interprets the content and creates ready orders in CloudOffice® — the staff verify instead of typing
Case 3
Food distribution: batches, drivers and EDI
A food distributor manages batch traceability with scanning at goods receipt and picking, the drivers run fixed routes with delivery confirmation on the phone — and the orders from the chains come in via EDI, with no manual entry.
Case 4
Four systems, one flow: EDI, WMS and Fortnox
EDI orders from ICA stores go straight into CloudOffice®, which controls the flow: the warehouse is handled in Ongoing WMS, the accounting in Fortnox — and everything is connected automatically. Four systems, zero double work
Frequently asked questions
Growing small and medium-sized companies: wholesalers, food distributors, manufacturers, e-commerce businesses and companies supplying retail chains. If you have outgrown Excel, a simpler program — or your current system — you are probably in the right place.
No. CloudOffice® has built-in accounting. But if you already run Fortnox, you keep it — we are an official Fortnox partner with a ready-made integration.
We set up a system that takes your business processes into account: configuration, import of your data, training of the team. You get a proposal with a fixed price before we start.
Yes, that is our strength. We adapt workflows, reports and integrations to the way you actually work. The adaptations become part of your system and follow along in all future versions.
It depends on the scope of the business — anything from a week or so to a few months for larger processes. We give you a timeline in the proposal.
In the cloud, in data centres within the EU and in accordance with EU data protection rules (GDPR). Backups and role-based access are included. You reach the system from the office, from home or on the phone — without your own servers.
A licence per user plus a one-time cost for the setup — at a fixed price according to the proposal. Contact us and we will calculate for your exact situation.
See CloudOffice® on your own examples
Book a demo and bring your real cases — a messy order process, an EDI requirement from the chain, a warehouse that never adds up. We show you what it looks like in CloudOffice®, live.
✓ 15 minutes — no obligations
✓ We start from your processes, not a standard presentation
✓ A fixed-price proposal afterwards — if you want one
✓ In Swedish or English
