WAREHOUSE MANAGEMENT
A warehouse that works at the speed of the scanner
Your warehouse staff pick an order and scan — CloudOffice® understands by itself which items pass through and registers everything: batch numbers, serial numbers, bin locations and stock levels. The right goods, the right quantities, directly in the same system as orders, purchasing and Fortnox.
✓ Picking, goods receipt and stocktaking with a barcode scanner — no manual confirmation
✓ Batch and serial numbers are registered at the scan — full traceability
✓ Scan a pallet (SSCC), a box or an individual package
✓ Stock levels and stock value synced to Fortnox in real time
✓ Part of a complete business system — not yet another program to integrate
3 levels
scan pallet, box or single unit
Batch & serial numbers
traceability built in
Real time to Fortnox
stock levels and stock value
Unlimited warehouses
with bin locations and transfers
Labels
from a simple item label to pallet labels in the chains’ formats
THE PROBLEM
The warehouse is growing — but the routines can’t keep up
A standalone WMS solves parts of this — but requires integrations, costs per user and lives its own life beside your orders and accounting. CloudOffice builds the warehouse into the business system instead.
Picking errors and manual entry
Items are keyed in by hand after delivery — wrong item, wrong quantity, wrong customer. Every error costs a return and an annoyed customer.
Stocktaking stops the business
A weekend with printed lists and a pen. The result is already outdated by the time it is typed in.
The stock level in Fortnox is wrong
Stock is updated after the fact — sales promise goods that don’t exist, purchasing orders what is already on the shelf.
Batch and serial numbers on paper
When a customer asks which batch they received, or a serial number must be traced, the search starts in binders and spreadsheets.
The solution
Scan — the system takes care of the rest
Warehouse staff have their own work mode in CloudOffice®, built for the flow on the floor: pick an order, scan, done. No manual confirmation, no extra programs.
Step
How it works
In CloudOffice
Step
Goods receipt
How it works
Select the incoming order and scan pallet, box or unit
In CloudOffice
The system recognises the items and checks them off against the order; batch and serial numbers are registered at the scan
Step
Bin location
How it works
The goods are put in place
In CloudOffice
The bin location is saved — everyone knows where the item is
Step
Picking & dispatch
How it works
Select the customer order and scan what is picked
In CloudOffice
The system checks that the right item, batch and quantity are picked — errors are flagged immediately
Step
Labels
How it works
Print labels when needed
In CloudOffice
From a simple item label with a barcode to a pallet label with SSCC — including the chains’ formats
Step
Stocktaking
How it works
Count with the mobile app — the Stocktaking Assistant
In CloudOffice
Scan items, batches and pallets; pause and resume; stock is corrected in one document
Step
Accounting
How it works
Nothing extra
In CloudOffice
Stock levels and stock value are synced to Fortnox in real time
Key features
Work mode for warehouse staff
A dedicated, stripped-down mode in the program for inbound and outbound deliveries: select the order, scan — the system understands by itself which items were scanned and registers them. No access to the accounting is needed.
Scan at three levels
Pallet number (SSCC), box or individual package — one scan of the pallet label adds the entire contents of the pallet, including batch numbers.
Batch and serial numbers
Registered at goods receipt — ideally straight from the barcode — and follow the item through stock, picking and delivery. Full traceability in both directions.
The Stocktaking Assistant
Count your stock with the mobile app: scan items, batches, serial numbers and entire pallets. No manual confirmation, automatic saving, pause and resume whenever it suits you.
Stock adjustments — quantity and value
Write off damaged goods, correct balances after stocktaking — and write down the stock value when goods lose value, for example electronics.
Multiple warehouses & transfers
Planned cost versus actual, per production order. Know what each product actually costs to manufacture.
Bin locations
The system knows where every item is — new colleagues find the right shelf from day one.
Labels — simple to advanced
Item labels with barcodes, shelf-edge labels, pallet labels with SSCC — including the special formats the chains require, for example Lidl’s pallet labelling.
Hardware that plugs in
Barcode scanners via Bluetooth, handheld computers with built-in laser scanners (e.g. Zebra ET-45) and label printers — or your phone’s camera.
Stock levels in real time
Sales see what can be promised, purchasing sees what needs to be ordered — the same numbers for everyone.
Fortnox sync of levels and value
Stock levels and stock value are transferred to Fortnox in real time — the books balance without manual journals.
Part of the whole system
Orders, purchasing, EDI, production and warehouse in one — no integration projects between separate programs.
A warehouse — not yet another warehouse system
No integration project
A standalone WMS must be connected to orders, accounting and your web shop. In CloudOffice the warehouse is already part of the system — the same items, the same orders, the same numbers.
Built for 5–50 employees
Scanner workflows and traceability that otherwise require big WMS platforms — without their price tag and months of implementation.
Fortnox stays
Your bookkeeping stays where it is. CloudOffice runs the warehouse and syncs stock levels and stock value in real time.
Adapted to your flow
Your own label layout, extra checks at picking, custom reports — we build the system, so we can build on it. Read more about tailor-made adaptations.
Nothing is impossible.
We can solve almost anything — because we’re the ones who build the system.
How our customers use the warehouse in CloudOffice
Batch and serial numbers — critical in many industries
Food companies follow batches from raw material to delivery. Electronics manufacturers and firearms dealers register serial numbers straight from the barcode at goods receipt — no manual typing where one wrong character can get expensive.
Supplier to the retail chains — pallet labels in the right format
Pallet labelling according to the chain’s requirements — for example Lidl’s format — is printed straight from the system, with SSCC and batch numbers.
Companies that do their stocktaking with us
Some customers subscribe to CloudOffice solely for the stocktaking: the mobile app and the Stocktaking Assistant make the annual count that much faster.
Distributor with several warehouses
Thousands of items in stock in several cities — one system, the same balances, documented transfers between the warehouses.
Electronics retailer — stock value that follows reality
Orders in, stock levels out, shipping labels and tracking — automatically.
E-commerce — web shop and carriers
Orders from the web shop are picked with a scanner, shipping labels are printed and stock is updated against the shop in real time.
From chaos on the shelves to order in the system
We implement the warehouse as a project together with you — a project team of developers, analysts and a project manager maps your flow, configures the system, trains your staff and follows up after launch. Items, balances, prices and suppliers are migrated in. Read about our seven-step approach — or book a demo and we will show you what your warehouse would look like in CloudOffice.
Safe in the cloud
Swedish cloud operation with daily backups and encryption
Support in Swedish from the same team that builds the system
Permission control — warehouse staff see the warehouse, not the accounting
Updates included — even for your adaptations
Common questions about warehouse management in CloudOffice
Yes. They are registered at goods receipt — straight from the barcode if you wish — and follow the item through picking, delivery and stocktaking. Full traceability in both directions.
Yes. One scan of the pallet label (SSCC) adds the pallet’s entire contents, including batch numbers. You can also scan boxes or individual packages.
Your phone’s camera is enough to get started. For higher pace we recommend handheld computers with built-in laser scanners, e.g. Zebra ET-45, plus Bluetooth scanners and label printers — everything connects to CloudOffice.
With the Stocktaking Assistant in the mobile app: scan items, batches and pallets without manual confirmation, pause and resume whenever it suits you. The result lands in a stocktaking document where the balance is adjusted.
Stock levels and stock value are synced to Fortnox in real time. Invoices and accounting data are created automatically. Warehouse staff work in CloudOffice and need no access to the bookkeeping.
Yes. Besides write-offs and balance corrections you can write down the stock value when goods lose value — for example electronics — and the correct value follows to Fortnox.
Yes, an unlimited number, with bin locations and documented transfers between the warehouses.
Yes — from simple item labels to pallet labels with SSCC in chain-specific formats. If you need a format we haven’t built yet, we build it.
Yes, the warehouse and production are parts of the same system: material is reserved against production orders and finished products land in stock with batch numbers. Read more on our production page.
No. Some customers start with a single function — for example the stocktaking — and grow from there.
