Tailor-made in CloudOffice®
A ready-made business system — that we extend exactly the way you need
CloudOffice® is a complete standard system for orders, inventory, EDI and production. But your business isn’t standard — and your system doesn’t have to be either. We can solve almost anything, because we’re the ones who build the system.
✓ Your own reports, printouts and labels — designed to your requirements
✓ Integrations with your systems: web shop, EDI, Fortnox, carriers and more
✓ New functionality — from a single button to an entire new subsystem
✓ You keep the standard system — and all updates, even with customizations
✓ Fixed price after a free analysis — no running consultant hours
A standard system that never says no
CloudOffice® runs on servers in the EU (Germany and Finland) with an infrastructure provider certified to ISO/IEC 27001. All production data — databases, files and backups — is stored within the EU and never leaves the Union. CloudOffice AB is a Swedish limited company, which means both your contracting party and its supervision are in Sweden.
OPERATIONS
8
Years on the Swedish market
100%
Customizations that follow along in updates
Development
is done by
the same team that builds CloudOffice
Fixed price
after a free analysis
Bills of materials entered by us
Largest customization
so far
an entire production subsystem for multi-stage manufacturing
From an extra column in a report to complete subsystems — all built to order, all kept within the standard update flow.
THE PROBLEM
Standard systems are too rigid — custom-built systems are too expensive
CloudOffice® is built to solve exactly this dilemma: a standard system at the core — and free development on top, without losing the updates.
Boxed cloud services can’t be adapted
If a report, a printout or a flow is missing, the answer is “it doesn’t exist”. You’re forced to adapt your business to the system — not the other way around.
Customizations in big ERP systems lock you in
Every change requires consultant hours, and eventually the customizations themselves block the upgrade. You’re stuck on an old version — more expensive and harder to maintain every year.
Fully custom-built systems stop evolving
A system built from scratch fits perfectly — on day one. Then no updates come, and when the developer leaves, you’re left with a system nobody can maintain.
The rest ends up in Excel
Whatever the system can’t handle is solved in spreadsheets on the side. Data is fragmented, errors creep in, and nobody knows which number is correct anymore.
The solution
Free development on a stable standard system — in six levels
Not everything has to be a big project. Customizations in CloudOffice® exist at every level — from a setting to an entire subsystem. You start where the need is.
Level
Examples
Typical delivery
Level
User settings
Examples
Custom fields, selections, roles, work views
Typical delivery
hours
Level
Printouts & labels
Examples
Delivery notes, invoice layouts, pallet and product labels to your customers’ requirements
Typical delivery
hours
Level
Report variants
Examples
Existing reports with your columns, groupings and KPIs
Typical delivery
hours
Level
Entirely new reports
Examples
Follow-up that exists nowhere else — built from your questions
Typical delivery
days
Level
Integrations
Examples
Web shop, carriers, payment solutions, industry systems, authorities — via API, file or EDI
Typical delivery
weeks
Level
New functionality & subsystems
Examples
New flows, modules and entire subsystems — as large as the business requires
Typical delivery
per plan, fixed price
And regardless of level, the same rule applies: your customizations follow along when the system is updated. You are never stuck on an old version.
Customizations that don’t cost you the updates
We’re the ones who build the system
CloudOffice is developed by our own team — the same people who build the standard system build your customizations. That’s why there is no “not supported” and no third party to wait for.
Standard and customization live together
Your customizations are built to work with the standard system — not against it. When we release new versions, databases with customizations are updated too. You get new functionality continuously, just like every other customer.
Fixed price, no surprises
We analyse the need free of charge and give you a fixed price before we start. No running consultant hours, no taximeter.
Nothing is impossible.
We can solve almost anything — because we’re the ones who build the system.
Built to order — and in live operation today
EDI flows to the retail chains
Complete EDI solutions for ICA, Dagab, COOP and more — today a standard part of CloudOffice. That’s how the system grows: from real needs.
An entire production subsystem
For a manufacturer with multi-stage production we built planning of purchasing, manufacturing, sales and stock transfers — with bills of materials up to 7 levels deep.
Scanning flows for specific warehouses
Picking, stocktaking and production scenarios in the mobile app, adapted to how each warehouse actually works.
Customer-specific labels and delivery notes
Printouts that meet individual chains’ and principals’ requirements — down to item level.
Integrations with web shops and carriers
Orders in, stock levels out, shipping labels and tracking — automatically.
Reports no standard covers
Margin follow-up, commission calculations, industry-specific KPIs — built from the customer’s own question.
How it works
How it works — a project-based approach
Larger customizations are run as projects by our project team — developers, analysts and a project manager — in close cooperation with you. Smaller adjustments go straight to development.
Step 1
Defining the purpose and goals of the automation
Step 2
Mapping your business operations
Step 3
Project description and preparation of a detailed plan — with a fixed price before anything is built
Step 4
Installation and customization of the system according to your wishes
Step 5
Staff training and trial run
Step 6
System launch
Step 7
Support and maintenance — your customizations follow along in all future updates
Do you run an in-house built system today?
Many of our customers come from systems built internally or by a single consultant. The system fits the business perfectly — but nobody dares touch it, and every year it gets harder to maintain.
With CloudOffice you keep the best of both worlds: we build your unique flows as customizations on a modern standard system. You keep your ways of working — and lose the dependence on a single person, an old server and a system with no future.
We map your unique processes before the move
Data is migrated — items, customers, suppliers, prices and balances included; document history can be migrated on request
Your special flows are built as customizations from day one
Updates, backup and hosting included — no server of your own to maintain
Peace of mind
Customizations are documented and maintained by us — no dependence on individuals
You are always on the latest version — even with customizations
GDPR-compliant data processing, hosted within the EU
Role-based access and full traceability
Questions & Answers
The analysis is free, and you always get a fixed price before we start. Small adjustments may be a matter of hours — larger features are quoted as projects.
No — that’s the whole point. Your customizations are built to work with the standard system, and databases with customizations receive the same updates as everyone else.
From an extra column in a report to entirely new subsystems. We’re the ones who build CloudOffice, so there is no technical limit set by anyone else.
Almost always — via API, file exchange or EDI. Tell us which system it is, and we’ll give you an answer right away.
Settings, printouts and report adjustments: hours. New reports: days. Integrations: normally a few weeks. Larger features: according to an agreed plan — with a fixed delivery time.
The customization is part of your CloudOffice solution: it’s built for you, lives in your database and is included in your subscription. We maintain, update and develop it for you — you never have to think about technical maintenance or code of your own.
Same process: describe the need, get a fixed price, we build. Customizations are living things — just like your business.
No, your customizations live in your solution. However, really good solutions can grow into the standard system — just like our EDI flows once started as a customer solution. That’s how CloudOffice evolves: from real needs.
That’s our specialty. We like to say: nothing is impossible. We can solve almost anything, because we’re the ones who build the system.
No. Most customers start with the standard system and add customizations as needs appear.
Tell us what your system can’t do today
Book a walkthrough and bring your hardest process, your trickiest report or the integration nobody else wanted to build. We’ll show you how we solve it in CloudOffice — and what it costs, at a fixed price.
✓ Free analysis of your need
✓ A concrete solution proposal — not a sales pitch
✓ Fixed price and delivery time before you decide
✓ You’ll see the standard system live in the same meeting